![]() ![]() Tracking them in separate lists helps when I’m choosing what to take on for the day if I know that I don’t need to involve myself with projects X or Y, I won’t waste time looking at the tasks associated with them.įinally, I do track some lists in Todoist mostly those that are comprised entirely of actions. ![]() These are almost always projects that I’m not involved in day-to-day, but require action on occasion. For example “Get oil changed” (which might be made up of “Find date when partner doesn’t need car”, “Schedule oil change”, “Bring in car for oil change”) gets done more quickly than tasks in an open-ended “Car maintenance” project/list.Īction items from company projects are tracked here as well. In my experience, projects that are action-oriented get more attention. I like to give projects verb names, which makes it clear when a project is complete. When that happens, I can remove all tasks directly related to that project. This is a wonderful asset during the Weekly Review, as some projects simply lose relevance over time. I create a project under Work for every task that requires more than one action. You’re much less likely to defer actionable tasks. When broken down into actionable steps (“research price to sell car”, “get quote from CarMax”, “determine whether to trade in”, etc.), it becomes accomplishable. For example, “sell car” is infinitely deferrable since you don’t just “sell car”. When practicing GTD, it’s critical to break down “tasks” into items that are actionable. Since this is a work-related post, I’ll only be talking about what I do for work. I follow GTD rigorously in my work life, but am a bit more relaxed outside of it. I have three root “projects”: Personal, Family and Work. Projects may be hierarchical, up to three levels deep. Each plays an important part in the process. Todoist is divided into three sections: Projects, Labels and Filters. Lifehacker has a nice primer and GTD in 15 minutes is a solid overview – but nothing beats the book. If you aren’t, and have serious time management issues, I highly recommend the book. This post also assumes that you’re familiar with GTD. Again, the best system is the one that you’ll actually use. Use them as a starting point and tweak them to your liking. If you try Todoist for GTD, don’t feel constrained by my choices. In this post I’ll describe how I use Todoist for GTD. I’ve settled on Todoist because it’s easy to use, supported on all platforms and makes it dead simple for me to add items to it.Įveryone does GTD a little differently, based on their individual environment, circumstances and needs. I’ve tried a number of different apps for implementing GTD over the years: Trello, KanbanFlow, Nozbe, Evernote, OneNote, and others I’m sure. The most important aspect of a time management system is its usability: If you can’t integrate it easily into your life, you won’t use it. You need to put in effort to make it work. That’s why it works! Like fitness, there is no magic pill, system, or app for effective time management. While sound and proven, it requires that the user actively practice it. Getting Things Done (GTD) is an incredibly popular time management methodology, introduced by David Allen in 2001. ![]()
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